Hosted Exchange Email Tips
Hosted Exchange email is an extremely powerful tool and having
the correct functionality can enable you to achieve more in a
smarter manner. You may find the following email tips useful to
implement, to help improve your business email communications.
- File your exchange emails
- Manage you exchange emails
- Share your exchange calendar
- Manage and share exchange tasks
- Manage and share exchange contacts
- Manage your exchange email delivery
- Keep notes
- Bulk emails
- Emails on the move
- Archiving your emails
File your Exchange emails
Existing email as it stands consists of a variety of folders
which include: Inbox; all incoming messages; Outbox; all outgoing
messages; Drafts; messages you’re working on; and Sent; all
messages which you send. The existing email storage set up is a
great way to organise your files however try taking this one step
further to help you prioritise your own emails with individual
folders, this could include department filing or project filing;
allowing you to stay on track and access that important information
in a much smarter manner.
Manage your emails more effectively - flagging
Filing your emails is one thing, but knowing when to action them
is another option to help you manage your communications more
effectively. Taking an action on your emails when they first arrive
can sometimes be distracting; to overcome this, try flagging your
message to remind yourself to follow up on it later. These flags
provide reminders to allow follow up at a time convenient to you
and can be colour coded should you require further
categorisation.
Share your Exchange Calendar
Work with a diary that reflects your schedule.
Managing your calendar inside of Outlook is a great way to
manage your time and others. Try scheduling appointments, meetings,
tasks;
daily, weekly, monthly or at recurrences relevant to you, to suit
your work pattern and agenda with reminders (that you can snooze!)
to
keep you focused. There’s also the option to integrate with
colleague’s calendars to help stay on track with meetings and be
up-to-date on
what other members of your team are doing.
